To provide the best experience for the presenter, in-person audience and virtual audience, we recommend the following items, configurations and tips.
Equipment
- Library Faculty/Staff can request equipment for their presentation using this form.
- Wireless Presentation Remote (Clicker) — A remote is stored in the cabinet behind the podium in the Collab. This cabinet is locked - see an ISDA, Access Services, or Instruction team member for assistance.
- Meeting Owl 360° camera, microphone and speaker — Refer to this guide on using the Meeting Owl; ISDA is available to help.
- Wireless Microphones
- Refer to the Microphone Options to learn more about the number and type of microphones available for each space.
- Review the microphone setup instructions; ISDA is available to help.
- Clip-on microphones should be attached about a hand-span distance (20-30 cm or 8-12 inches) from the mouth.
- Handheld microphones should be off to one side of the mouth but pointing at the center of the mouth, at a distance of 4-12 inches (10-30 cm). A distance of 6 inches (15 cm) is recommended.
- Speak as you normally would in a conversation.
Presentation Preparation
- Log into the videotelephony software (Zoom, Google Meet, Microsoft Teams). Screen sharing is often locked by default in Zoom; you may need to be the host or alternative host to use screen sharing.
- Allow the presenter to open their slides and test if needed.
- Turn on Automated Captioning in either the presentation software or the videotelephony software.
- Hide any interfaces that are not part of the slideshow.
- Perform a sound and visual check with the presenter:
- Does the microphone pick up the presenter's voice well, and is it at an appropriate volume for the room? If the volume is low, first check the positioning of the microphone and then adjust the volume through the Crestron.
- Are the captions detecting the presenter's voice, and are they easy to read without blocking slide text?
- Log into the videotelephony software (Zoom, Google Meet, Microsoft Teams) and confirm that the Meeting Owl is positioned to see the presenter and their voice comes through clearly.
- If you use Zoom's built-in captioning, remind the virtual audience that they can show captions on their local device. Zoom's captions are not shown through screen sharing.
