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Theses and Dissertations Guide: Submitting Your Manuscript

Everything you need to know about submitting a thesis or dissertation at the University of Dayton.

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Attention Authors!

Remember to proofread your manuscript! Doublecheck spelling, page numbers, table of contents, etc.

Special Characters in ETD Submission Form

The OhioLINK ETD Submission form (This does not apply to your manuscript PDF) cannot accept special characters such as accented letters, greek letters, mathematical symbols, and some common punctuation added by word processing programs such as Microsoft Word without special coding. 

If your name, manuscript title, or abstract includes special characters, there are instructions on how to enter them in the "Information About Your Paper" section.

Instructions for Submitting Your Manuscript

Reminder: All theses and dissertations must be submitted electronically via the OhioLINK ETD Center.

Process for submitting electronically to the OhioLINK ETD Center:

  • The student emails the final revised, post defense Word or PDF file to
  • Graduate Academic Affairs notifies the student that the document is accepted.
  • The student prints one (1) approval page, obtains the signatures of their committee members and other individuals (if appropriate), and delivers to Graduate Academic Affairs, St. Mary's Hall, Room 200 or it can also be emailed to Important Tip: The approval page should not be submitted to Graduate Academic Affairs until the format check is finalized and the manuscript is approved by Graduate Academic Affairs.
  • The student converts the finalized Word document to a PDF and submits to Graduate Academic Affairs. Students who can not convert the document should contact Graduate Academic Affairs.
  • Graduate Academic Affairs then electronically signs the PDF file and emails it along with the OhioLINK upload instructions to the student.
  • The student uploads the approved, electronically-signed  PDF file to OhioLINK. See attachment below for detailed instructions.
  • Important Tip: When prompted to enter your name, enter it Last name, First name and only capitalize the first letter of each.  Middle initials should be capitalized and have a period after them.  A suffix can be added such as "Jr.",  "II"  or "III", but not your last name.
  • Important Tip: When prompted to choose your college, school, department, or program from the drop down menu, choose the exact same department or program as listed on your title page. For example, if you are receiving a M.S. in Mechanical Engineering, choose "Mechanical Engineering" not "Engineering" or "Engineering Mechanics."
  • Important Tip: When prompted to enter your manuscript title, capitalize only the first letter of a word.
  • Theses & Dissertations Requiring Public Release Approval

    The OhioLink ETD database is housed on servers beyond control of the University of Dayton. To avoid liability for inadvertently releasing information that has not been approved for public release, ETD's subject to U.S. Government (e.g., U.S. Air Force) public release review and approval may not be uploaded to the OhioLink ETD database until public release approval has been granted and documented. (Adding a letter of approval to the end of your ETD is sufficient.) Note that requesting a publication embargo is not sufficient to meet graduation requirements since the thesis must still have been uploaded. Also note that uploading your ETD is a mandatory step prior to graduation. If public release approval is delayed and you are unable to upload your ETD by the published deadline, you will not be allowed to graduate that term.

Delaying Publication

Delaying Electronic Publication of a Thesis or Dissertation

In some circumstances, a student may wish to delay the electronic publication of a thesis or dissertation. While the University generally promotes the publication of theses and dissertations as quickly as possible, it is recognized that under certain circumstances, a delay is warranted. These may include: when the student wishes to publish an article from the thesis or dissertation in a journal whose policy is not to publish material that has already been published electronically; when the student wishes to publish the thesis or dissertation with a publisher whose policy is not to publish material that has already been published electronically; or, when the student is in the process of applying for a patent on research contained in the thesis or dissertation and does not wish to disclose its contents until a patent application has been filed.

With approval from his or her thesis/dissertation advisor and program director, a student may delay publication of their thesis or dissertation for one or two years. Under no circumstances may publication be indefinitely or permanently delayed.

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