Skip to main content
Libraries Research Guides

Theses and Dissertations Guide: Submitting Your Manuscript

Everything you need to know about submitting a thesis or dissertation at the University of Dayton.

Need Help?

Email:

etdreview@udayton.edu

Or call:

937-229-2345 (phone)

 937-229-2400 (fax)

Attention Authors!

Remember to proofread your manuscript! Doublecheck spelling, page numbers, table of contents, etc.

Special Characters in ETD Submission Form

The OhioLINK ETD Submission form (This does not apply to your manuscript PDF) cannot accept special characters such as accented letters, greek letters, mathematical symbols, and some common punctuation added by word processing programs such as Microsoft Word without special coding. 

If your name, manuscript title, or abstract includes special characters, there are instructions on how to enter them in the "Information About Your Paper" section.

Instructions for Submitting Your Manuscript

Reminder: All theses and dissertations must be submitted electronically via the OhioLINK ETD Center.

Process for submitting electronically to the OhioLINK ETD Center:

  • The student emails the final revised, post defense Word file to etdreview@udayton.edu.
  • The Graduate School notifies the student that the document is accepted.
  • The student prints one (1) approval page, obtains the signatures of their committee members and other individuals (if appropriate), and delivers to the Graduate School, St. Mary's Hall, Room 200. Important Tip: The approval page should not be submitted to the Graduate School until the format check is finalized and the manuscript is approved by the Graduate School.
  • The student converts the finalized Word document to a PDF and submits to the Graduate School. Students who can not convert the document should contact the Graduate School.
  • The Graduate School then electronically signs the PDF file and emails it along with the OhioLINK upload instructions to the student.
  • The student uploads the approved, electronically-signed  PDF file to OhioLINK. See attachment below for detailed instructions.
  • Important Tip: When prompted to enter your name, enter it Last name, First name and capitalize the first letter of each. 
  • Important Tip: When prompted to choose your college, school, department, or program from the drop down menu, choose the exact same department or program as listed on your title page. For example, if you are receiving a M.S. in Mechanical Engineering, choose "Mechanical Engineering" not "Engineering" or "Engineering Mechanics."
  • Important Tip: When prompted to enter your manuscript title, capitalize only the first letter of a word.
  • The Graduate School sends an email to the college/school, advisor, student, and graduate director noting student has completed the thesis/dissertation process.

Delaying Publication

Delaying Electronic Publication of a Thesis or Dissertation

In some circumstances, a student may wish to delay the electronic publication of a thesis or dissertation. While the University generally promotes the publication of theses and dissertations as quickly as possible, it is recognized that under certain circumstances, a delay is warranted. These may include: when the student wishes to publish an article from the thesis or dissertation in a journal whose policy is not to publish material that has already been published electronically; when the student wishes to publish the thesis or dissertation with a publisher whose policy is not to publish material that has already been published electronically; or, when the student is in the process of applying for a patent on research contained in the thesis or dissertation and does not wish to disclose its contents until a patent application has been filed.

With approval from his or her thesis/dissertation advisor and program director, a student may delay publication of their thesis or dissertation for one or two years. Under no circumstances may publication be indefinitely or permanently delayed.