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Libraries Research Guides

eCommons and Selected Works: Copyright

An introduction and startup guide to the University of Dayton's institutional repository and faculty scholarship platform

Types of documents in archiving

Permissible formats

  • Preprint: This is the first draft you submitted to a publisher.
  • Postprint: The name is misleading. This is the final manuscript you submitted to the publisher after making revisions from the peer review process; a postprint hasn’t been printed or designed or even copy-edited yet; it’s usually a Word document. (Sorry about the misnomer ... a focus group could probably have revealed this as a source of confusion. But since you probably have a master’s or a Ph.D. … you’ll adjust.)
  • Publisher’s PDF: This is a scan or page export from the printed or online journal.
  • Link to publisher’s website: This takes a reader to the original publication. Some drawbacks: Sometimes, a reader must have a subscription or purchase the publication. And, it doesn't count as a full-text download.

Information about copyright

Open-access archiving is becoming an expectation – and in some cases a requirement – for scholars. As such, more publishers are allowing it in some form. We comply with publisher policies when they are known, and if content on the repository is discovered to be out of compliance, we withdraw it.

eCommons staff use several means to discover an author’s right to archive his or her work in an open-access repository. If we can’t find out the policy through our typical channels, we will write to the publisher for permission. If it is not granted, we can provide a link to the article rather than a full-text download option.

  • Copyright transfer agreement (also sometimes called license to publish): Publishers typically require authors to transfer copyright to the publisher in a copyright transfer agreement or a license to publish. Please save this document. Sometimes, an agreement includes a clause granting an author the right to archive the work in an institutional repository. If not, an author can often add a clause to retain this right; remember this for future publications. If you didn’t save the copyright transfer agreement, we can help you determine your rights. Contact ecommons@udayton.edu.
  • Copyright clearance: Journal policies regarding open access may have changed since you published some of your articles. SHERPA/RoMEO (http://www.sherpa.ac.uk/romeo/) is a continuously updated online database of copyright and self-archiving policies for tens of thousands of publications worldwide. It reveals what rights a publisher will grant authors for archiving in certain formats; it also lists requirements for information to provide when archiving on an open-access repository. If a publication isn't in SHERPA/RoMEO, we can often find the policy on the journal website or by contacting the journal editor. Please contact us for assistance.

 

Permission to publish your work in eCommons